Erasmus study stay

1. Online NOMINATION FORM

Make sure that your coordinator has successfully submitted your nomination. Without the official nomination made by your sending institution we will not be able to continue in your application process.

2. Learning Agreement and the Portal account

Please use our course catalogue.

If your home institution is connected to EWP, create your online learning agreement OLA in your home university system. It has to be electronically signed by you and your home coordinator and sent via the EWP network to the University of Pardubice (UPCE). When the UPCE coordinator signs OLA electronically, it means that you will be accepted to the mobility at UPCE.
Please log into our Portal system with your email (that you used in OLA), verify, and complete your data.

If your home institution is not connected to EWP, you have to create your student account in our Portal system manually. Also, you have to upload a scan of the learning agreement signed by your home university coordinator and by you (you can upload documents at the end of the section Incoming study visit). You will find the learning agreement form here. UPCE faculty coordinator signs your LA and uploads the final version of it with all the signatures.

For more guidance, please follow the Erasmus study stay - EWP guidelines.

In case of any technical problems do not hesitate to contact our IT department (miroslav.koblizek@upce.cz )

List of faculty coordinators

3. REQUIRED DOCUMENTS to be attached in the part "Attachments" (bottom right sight of your Portal account)

Please note that you will be asked to provide us with the following attachments later on:

1 – Certificate of your English language competence

• Upload the certificate issued by the University language department of your home institution or any other international certificate as attachment of your Portal account.
• At least B2 English Proficiency Level is required
• Use „English certificate“  for title of the uploaded file!!!

2 – Passport photo

• Upload your photo – it will be used for the student ID card
• Use „Photo“ for title of the uploaded file!!!
• Ideal photo: colorful face photo in the passport format
• If you don´t upload your photo into your account, we won´t be able to make your student ID card that is necessary to get online in the campus, to get the food in the uni canteen etc…

Please do not sent us any documents by email. 

The application procedure (LA duly signed via EWP; uploaded attachments) has to be accomplished till the deadlines indicated here below

Winter semester
10. 5. 2024 (visa students and students of the Faculty of Health Studies)
30. 6. 2024 (EU students)

Summer semester
10. 10. 2024 (visa students and students of the Faculty of Health Studies)
30. 11. 2024 (EU students)

In case your faculty has set up its own supplementary requirements within the application procedure (for ex. Skype meeting, supplementary language examination etc…) you will be informed about it by the faculty coordinator.

Before your arrival we will send you information email indicating more details about the Orientation week, ESN Pardubice (Buddy system), leisure time activities etc.

VISA APPLICATION PROCEDURE (more info here)

In case you are obliged to apply for visa to enter to the Czech Republic, we recommend you to get information concerning the concrete requirements directly at the Czech Embassy/Consulate in your home country. Please note that the resolution visa procedure takes 60 days, so make sure you arrange your appointment at the Embassy on time, otherwise you will not manage to start the semester on time or your visa will be declined!

After submitting your application as well as all required documents, our International office will send you the required documents for your visa application:

1. Confirmation of Acceptance (Potvrzení o přijetí ke studiu – in Czech) - issued by the International office
2. Accommodation Agreement (Smlouva o smlouvě budoucí – in Czech; English version just for information is here) - issued by the Dormitory office

• to be able to issue this document we need you to pay the deposit for accommodation at the dormitories as soon as possible,
• you will get all necessary information concerning the bank account data by email from the dormitory officer,
• for further enquiries regarding accommodation do not hesitate to contact ubytovani@upce.cz

The above mentioned documents will be sent to the International office of your home university by regular post that´s why it is important to give correct information about the postal address of your uni. Unfortunately we are not able to guarantee the delivery of the parcel by regular post. You can also order express delivery service to pick up the parcel in our office. This service will be at your expenses.

As the official visa procedure takes 60 days, we recommend you to upload all required documents into the Portal account as soon as possible to get the visa documents on time. You are also asked to arrange your appointment at the Embassy as soon as possible (June is recommended for winter semester; November/summer semester).

You can get more information about visa application procedure at the Czech Embassy or consulate in your home country or consult the website of the Ministry of Foreign Affairs of the Czech Republic.

ACCOMMODATION AND CATERING

After getting your LA duly approved you can book the accommodation in the University dormitories. 

Your accommodation coordinator is Mr. Lukáš Kopecký (lukas.kopecky@upce.cz). 

More information concerning accommodation you can find on the web site of the University Accommodation and Catering Service.

ACADEMIC CALENDAR

Academic calendar for academic year 2024/2025.